Exactly what is the communication about? Or, do you want to persuade a community? Will they refer it or forward it to others?
A well-written briefing paper can influence the recipient and shape policy. Examples of Tone The tone of a communication affects its reception.
Consider the ethics of your communication. Why are you providing the information? Scope Only essential topics in an identified context. Consider what you want recipients to think or to do. What can happen as a result? All your paragraphs should relate to the subject at hand. If the company does nothing, we risk larger payouts and a tarnished reputation.
What will this communication do? If you misspell words or get numbers wrong, then that suggests that your arguments are wrong, too. Is it needed now? If the issue is nuclear contamination, a scientist might want technical specs, while a health official will be more interested in the risk to the public.
What must the document include or exclude to enable the intended action?
The memo provides background, breaks down the problem and identifies the significance of any new information. Is the communication needed at all? According to your purpose, what must the document include and exclude? Capability of stating informed opinion that is aware of and responsive to other opinion.
Who are the players? Targets a specific information need. How will you make your interest clear to the recipient? If the epidemic breaks out, the lack of hospitals within miles makes it difficult to stop the disease spreading works better than The absence of healthcare providers in the vicinity of the hypothetical outbreak could excessively impede the cause of disease containment.
How will you design the document for readability and usability? Help the general public make up its mind? Consider who will read and who will use the document. Tip Clarity is one of the most important aspects of a briefing memo. Products One to two-page written memo, or one to two-paragraph written statement, possibly with attachments.
How to Inform Policy Makers in a Briefing Memo or Opinion Below, the goal, objective, scope, and product for a briefing memo or opinion are specified along with a suggested strategy for writing a briefing memo or opinion.
Do you have a position on, or a stake in, the subject? Foreign hackers are actively exploiting Red Dagger to access Social Security numbers, birth dates and other information they can use in identity thefts.
In what circumstances will it be read or used? The weakness needs to be fixed immediately. Bush in a war against Iraq. The headings should identify the content of each section, with bullet points to break down itemized lists.
Do you have a role in the policy process? Readers may assume that the logic of your editing and formatting reflect the logic of your argument.
Why is this communication necessary? The reader should understand the exact purpose and scope of the information.Below, the goal, objective, scope, and product for a briefing memo or opinion are specified along with a suggested strategy for writing a briefing memo or opinion.
Goal Recognition of meaningful information in a mass of details and representation that highlights the significance of information for a user.
Writing Briefing Memos A briefing memo is a tool for informing decision-making by providing background, breaking down a complex problem, and identifying the implications of new information. This distance education module is intended to help public health students and practicing professionals to craft effective briefing memos by.
Writing a briefing memo takes more than a quick insight scribbled on a sticky note. From government to academia, people define a briefing note or memo as a report on a complex problem.
The memo provides background, breaks down the problem and identifies the significance of any new information. 5. Keep the brief as short as possible. Five Style Rules for a Memo 1. Clearly and concisely state the facts in short, simple sentences.
2. Identify and define the legal issues in the case. 3. Research, select and read the cases and statutory authority relevant to the facts and legal issues.
4. Apply the law to the facts. 5. A briefing memo is a concise summary of an issue or case that presents a call for action to the reader. A successful memo persuades the reader to act by providing concrete evidence that is easy to understand and evaluate.Download